Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. User profile pages are an invaluable way of introducing employees to each other. Here we provide an overview of the main issues. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). 3. 2. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Filing fault reports for vehicles and machinery. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. And from an organizational perspective, how much time is wasted searching for files and documents? Launch video. This also opens up a whole range of options. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. An intranet page is simply an element of a company intranet, e.g. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Go virtual! A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. The best part is that communication moves in both directions. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. And they can also limit access to pages. The traditional Intranet was created as a private network for internal communications within a company or learning institution. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. What lessons can we learn from the most successful intranets? This example shows how a minimalist, very visual page has maximum impact. Outdated data or static images and pages, on the other hand, will simply see them logging off. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. Once you have selected a design template, its time to customize. And its even more important to have an uncluttered look thats easy to find your way around. Most people prefer images and diagrams over big blocks of text. In the example below, you can easily see who is online and available to chat. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. SSO is a great time-saver and makes for a smoother, more coherent user experience. The homepage sets the tone and expectations for the whole site. Focus on user experience. Restrict access to relevant staff only using the intranets page permissions feature. There are a few elements that we recommend for a successful launch day. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. 2. You can also set up topic-based conversations using # channels. Many companies have set up an onboarding section to make life easier for new starters. And so more users than ever are navigating intranets from mobile devices. These contributors may be based on job, department, or location. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. No coding required. Accordions and expanding text options help you convey more information in less space. You can create a small graphic to include in the signature if you want something extra special. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. Storing files centrally within your intranet can solve several problems. Email. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Even better, no great technical expertise is needed. Content is hidden from the user until they click, and an expandable menu appears. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Many businesses have found this supports faster decision-making and means staff can get things done more easily. It sets out what the site is all about so the user is clear whats in store. The intranet streamlines file sharing and information discovery. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Subject line: Help us welcome [new employee name] to the team! Hickam Federal Credit Union intranet example. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Accordions and expanding text are perfect for mobile-responsive intranets. Having a catchy and memorable intranet name is a great way of promoting the intranet. Create your own customized forms using the intranets easy forms builder with drag and drop fields. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. Or make it completely mysterious. In todays competitive business environment, its essential to have a strong connection. However, be careful not to overdo the number of child pages. Search results can be filtered by job title, location, or team. Adding an announcement to the social intranet is just made so easy. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. Click the "+" sign, then choose List. Intranet examples: How these top companies use Happeo. In this chapter, we take a look at best practice intranet design. It is my great pleasure to announce that he will be joining us in the . Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. Best Intranet Launch Runner-up: NBS, Connect. Indeed, , and act as corporate memories. These mega-menus, in turn, provide drop-down access to the lower level or child pages. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. For example, wayfinding cues highlight where the user is in the main navigation. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. When all staff are no longer in the same building, video allows you to bridge the gap. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Provide ready access to popular tools and content. What Is an IntranetAnd Why Should You Have One? With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. This site lets you keep people informed, engaged and up-to-date with the latest announcements. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. And they are also a useful way to highlight new features and content. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Most of us are familiar with the concept of a corporate intranet by now. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. Forums are a convenient tool in businesses with distributed teams. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Always test it on a mobile device if you can beforehand. Here they are: 1. Here is an administration example taken from a MyHub Intranet site. It could be a snapshot survey to gauge opinion on a particular issue or initiative. You can provide sample text for them to use. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. Company news and announcements. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". A great example of how to do it is shown below. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Ensure staff dont miss out on important updates with targeted notifications. Make sure users can navigate without hesitation. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. A powerful search function ensures workers can locate just about any information they need. Want to know what employees really think about your company? Management can be confident the intranet has the latest sales data available. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Try to include white space in your design to break up the text and present a minimalist look. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Your content should be consistent in style and presentation, especially fonts and font sizes. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. For example, the annual report usually requires several authors and the input of many departments. Local News & Announcements Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. Only the critical high-level tabs are shown. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. People content is even more critical when you have staff working remotely. 2 The personalised intranet homepage. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. And thats why accurate, descriptive headings are so important. Forms are automatically routed to the relevant department for action. Sheet allows multiple users to access and edit the data at any time.... 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